The Freelance Invoicing Guide
A complete starting path for freelancers: calculate a sustainable hourly rate, issue professional invoices, set the right payment terms, and chase late payers without burning relationships. Every resource below is free and built for people who bill in the low-to-mid five figures per year.
Articles
(1)Calculators
(2)Tools
(1)Glossary
(2)By industry
(1)Frequently asked questions
What's the easiest way for a freelancer to send an invoice?
Use a free generator like KipBill's invoice generator: enter client details, line items, taxes, and download a professional PDF in under a minute. No account required, no watermarks.
What payment terms should freelancers use?
Net 14 or Net 30 are standard. Net 14 protects cashflow for solo workers; Net 30 is more common in B2B. Add a 2% early-payment discount (2/10 Net 30) to incentivise faster payment, or charge 1.5%/month late fees.
Do freelancers need to charge VAT or sales tax?
It depends on your country and revenue. In the EU you must register for VAT once you cross the local threshold (£90k UK, €85k Italian flat-rate). In the US, sales tax usually applies only to physical goods, not services. Check local rules — KipBill's freelancer guide covers Spain, Germany, France, UK, USA in detail.
How do I get clients to pay faster?
Send the invoice the day work is delivered, accept online payment via Stripe (one click for the client), enable automatic reminders 3 and 7 days after due date, and offer a small early-payment discount. KipBill automates all of this.
What should every freelance invoice include?
Your business name and tax ID, client name and tax ID, unique sequential invoice number, issue date, due date, line items with quantity and price, applicable tax, total due, payment instructions, and your bank or Stripe details.