Free Invoice Generator for the United Kingdom
Create professional, VAT-ready invoices for clients in the United Kingdom in under a minute. GBP and VAT are pre-filled — you focus on billing, not formatting.
Your Business Details
Client Details
Invoice Details
Line Items
Notes
Invoice Summary
Invoice Requirements in the United Kingdom
The fields you must include on every invoice you issue in the United Kingdom.
- Your business name, address, and (if VAT-registered) your VAT registration number
- Customer's name and address
- A unique, sequential invoice number and the issue date (plus tax point if different)
- Description of goods or services, unit price, quantity, and total excluding VAT
- VAT rate(s) applied, amount of VAT, and total amount including VAT in GBP
This is general guidance, not tax advice. Rules change and special cases apply — consult a licensed accountant for your specific situation.
VAT in the United Kingdom
The standard VAT rate in the United Kingdom is 20%. KipBill applies this rate automatically on every new line item and shows a clean breakdown on the PDF. You can override the rate per item for zero-rated, reduced, or exempt supplies.
How to Invoice a Client in the United Kingdom
Three steps — no signup, no software install, no learning curve.
Fill in your details
Enter your business and client info. GBP and VAT at 20% are pre-filled for you.
Download as PDF
Click once and download a clean, professional PDF invoice formatted for the United Kingdom.
Send it to your client
Email it, upload it to a portal, or print it — it's your invoice, no watermarks.
Built for Businesses in the United Kingdom
Everything a freelancer, consultant, or small business in the United Kingdom needs to bill clients professionally.
Instant PDF generation
Generate and download a the United Kingdom-ready invoice in under 60 seconds. No waiting, no loading.
VAT preset at 20%
We apply the standard the United Kingdom VAT rate automatically. Override per item for zero-rated or reduced supplies.
GBP as default currency
Pre-filled with GBP and correct thousands/decimal formatting for the United Kingdom.
Invoices in 12 languages
Bill cross-border clients in their language while keeping your the United Kingdom legal fields intact.
Your data stays private
Nothing is saved on our servers. Your business details and client data never leave your browser.
Unlimited free invoices
Use this generator as your daily billing tool in the United Kingdom — always free, no limits.
Billing clients in the United Kingdom regularly?
Create a free KipBill account to save clients, track payments, send invoices by email, set up recurring billing, and much more.
Create Free AccountFAQ — Invoicing in the United Kingdom
Is this invoice generator legal to use in the United Kingdom?+
Yes. HMRC requires specific information on VAT invoices but otherwise invoice format is flexible. KipBill's generator produces PDFs that meet HMRC requirements when you fill in the required fields — business name, VAT number (if registered), sequential invoice number, and VAT breakdown.
What VAT rate should I use on my invoices?+
The standard UK VAT rate is 20%. There is a reduced rate of 5% (energy, children's car seats, some renovations), a zero rate (most food, books, children's clothes), and some supplies are exempt. Override the tax rate per item where needed.
Do I need to register for VAT before issuing invoices in the United Kingdom?+
You must register for VAT once your taxable turnover exceeds £90,000 in any 12-month period. Below that, registration is voluntary. Non-VAT-registered businesses issue invoices without a VAT number and do not charge VAT.
What information must every invoice include in the United Kingdom?+
HMRC requires: a unique invoice number, your business name and address, your VAT number (if applicable), the customer's name and address, issue date and tax point, description of goods/services, unit price, total excluding VAT, VAT rate and amount, and total including VAT.
Can I issue invoices in a currency other than GBP?+
Yes. UK businesses can invoice in any currency. If you're VAT-registered and the customer is UK-based, you must also show the VAT amount in GBP on the invoice. KipBill handles multi-currency formatting automatically.
How long do I have to keep invoice records in the United Kingdom?+
HMRC requires you to keep business records for at least 6 years (or longer if a transaction spans multiple accounting periods). VAT-registered businesses must retain VAT invoices and records for at least 6 years.