Free Invoice Generator for the United States
Create professional, Sales Tax-ready invoices for clients in the United States in under a minute. USD and Sales Tax are pre-filled — you focus on billing, not formatting.
Your Business Details
Client Details
Invoice Details
Line Items
Notes
Invoice Summary
Invoice Requirements in the United States
The fields you must include on every invoice you issue in the United States.
- Seller's legal business name, address, and contact details (phone or email)
- Customer's name and billing address
- Unique invoice number and issue date
- Clear description, quantity, and unit price of each good or service
- Total amount due in USD, with any applicable state or local sales tax shown as a separate line
This is general guidance, not tax advice. Rules change and special cases apply — consult a licensed accountant for your specific situation.
Sales Tax in the United States
The standard Sales Tax rate in the United States is 0%. KipBill applies this rate automatically on every new line item and shows a clean breakdown on the PDF. You can override the rate per item for zero-rated, reduced, or exempt supplies.
How to Invoice a Client in the United States
Three steps — no signup, no software install, no learning curve.
Fill in your details
Enter your business and client info. USD and Sales Tax at 0% are pre-filled for you.
Download as PDF
Click once and download a clean, professional PDF invoice formatted for the United States.
Send it to your client
Email it, upload it to a portal, or print it — it's your invoice, no watermarks.
Built for Businesses in the United States
Everything a freelancer, consultant, or small business in the United States needs to bill clients professionally.
Instant PDF generation
Generate and download a the United States-ready invoice in under 60 seconds. No waiting, no loading.
Sales Tax preset at 0%
We apply the standard the United States Sales Tax rate automatically. Override per item for zero-rated or reduced supplies.
USD as default currency
Pre-filled with USD and correct thousands/decimal formatting for the United States.
Invoices in 12 languages
Bill cross-border clients in their language while keeping your the United States legal fields intact.
Your data stays private
Nothing is saved on our servers. Your business details and client data never leave your browser.
Unlimited free invoices
Use this generator as your daily billing tool in the United States — always free, no limits.
Billing clients in the United States regularly?
Create a free KipBill account to save clients, track payments, send invoices by email, set up recurring billing, and much more.
Create Free AccountFAQ — Invoicing in the United States
Is this invoice generator legal to use in the United States?+
Yes. There is no federal law governing invoice format for most US private-party transactions — an invoice is simply a commercial record of the sale. KipBill's generator produces a clean, professional PDF accepted by businesses across all 50 states.
What Sales Tax rate should I use on my invoices?+
Sales tax in the United States is set at the state and local level and ranges from 0% (Oregon, Delaware, Montana) to 10%+ in some jurisdictions. Only collect and remit sales tax in states where you have a nexus. KipBill lets you set a custom tax rate per line item.
Do I need to register for Sales Tax before issuing invoices in the United States?+
You don't need any federal registration to issue an invoice. If you collect sales tax, you need a seller's permit in the state where you have nexus. For federal income tax, you report income from invoices on your business or personal return.
What information must every invoice include in the United States?+
At minimum: your business name and address, the customer's details, an invoice number, issue date, a description of what was sold, the amount, and payment terms. If you collect sales tax, show it as a separate line.
Can I issue invoices in a currency other than USD?+
Yes. You can bill US clients in any currency they agree to. Most businesses use USD, but international sellers often invoice US clients in EUR, GBP, or CAD. KipBill supports 30+ currencies.
How long do I have to keep invoice records in the United States?+
The IRS generally requires businesses to keep records, including invoices, for at least 3 years — up to 7 years in cases involving worthless securities or bad debt. State rules may require longer retention.